Terms of Service

Klerica (“we,” “our,” “the service”) is an AI-assisted invoicing tool that helps you turn business email into draft invoices, edit and brand them, send them through your own Gmail, and track payment status. You (“you,” “your”) bring the email and the client; we draft and deliver the invoice. Every draft is editable, and we expect you to review every invoice before sending.

• You must be at least 16 years old (or the age of digital consent in your country, whichever is higher) to use Klerica.
• You're responsible for keeping your Google account secure. Anyone who accesses your Google account can also access your Klerica account.
• One account per person. Don't share login credentials. If you operate as a small team, use a Premium plan account (when available) rather than sharing.
• You're responsible for the accuracy of the business profile, tax rates, payment instructions, and any other information that ends up on the invoices you send.

You agree not to:

• Use Klerica to invoice for goods or services that are illegal, fraudulent, or violate any third party's rights.
• Send invoices to people who haven't agreed to do business with you. Klerica isn't a cold-outreach tool.
• Reverse engineer, decompile, scrape, or attempt to extract the source code of the service.
• Probe, scan, or test the vulnerability of the service, or breach security or authentication measures.
• Use automated scripts to access the service except through APIs we explicitly publish.
• Send spam, phishing, malware, or any unsolicited bulk communications via the Klerica Send feature.
• Impersonate another person or business, or misrepresent your affiliation.

Violating these rules may result in immediate suspension or termination of your account without refund.

You retain all rights to the invoices, client lists, business information, logos, and other content you create or upload in Klerica (“Your Content”). You grant Klerica a limited, worldwide, royalty-free license to host, process, transmit, and display Your Content solely to operate the service for you (for example, to render an invoice, send it via Gmail at your direction, or back it up).

We do not use Your Content to train machine-learning models. We do not sell, license, or share Your Content with third parties except as described in our Privacy Policy.

Klerica uses large-language-model AI (currently Anthropic Claude) to extract structured invoice data from email text you submit. AI output is not guaranteed to be accurate. Confidence scores and warnings are provided to help you spot uncertain extractions, but they are not a substitute for review.

You are responsible for reviewing every draft before sending. Klerica is not liable for billing errors, missing line items, incorrect amounts, mistaken recipients, or any other issue resulting from sending an unreviewed or inadequately reviewed AI-generated invoice.

• Paid plans renew automatically at the end of each billing period (monthly or annual) unless cancelled before renewal.
• Plan capacity caps (e.g. invoices per month) reset at the start of each billing cycle. Going over a cap may temporarily pause new-invoice creation until you upgrade or the next cycle begins.
• Payments are processed by our third-party payment provider (Lemon Squeezy or Stripe, depending on the integration in effect when you purchase). Their terms apply to payment processing.
• Prices are shown in U.S. dollars unless otherwise stated. Taxes may apply based on your billing location.
• All charges are non-refundable except where required by law or expressly stated. We may issue refunds at our discretion for good-faith reasons.
• If a payment fails, we'll attempt to retry. If we're unable to collect after a reasonable period, we may suspend or cancel your subscription.

We may offer free trials of paid plans. Trials are limited to one per customer, run for the period stated at signup, and automatically convert to a paid subscription at the end unless you cancel before the trial ends. We'll email you a reminder a few days before conversion.

• You can cancel anytime from Settings. Cancellation takes effect at the end of your current billing period, so you keep access until then.
• After cancellation, your account enters a read-only state: you can view and print past invoices, but cannot create or send new ones until you resubscribe.
• We may suspend or terminate your account for material breach of these Terms, suspected fraud or abuse, or non-payment. Where the situation allows, we'll give you notice and a chance to fix the issue.
• We may discontinue the service. If we do, we'll give at least 60 days' notice and provide an export of your invoices in a portable format.

We may change subscription prices over time. Material changes will be announced by email at least 30 days before they take effect for your account. Continued use after the new prices apply constitutes acceptance.

Klerica integrates with third-party services to function, including Google (sign-in and Gmail), Anthropic (AI extraction), Supabase (database and storage), Vercel (hosting), and a payment processor. Your use of those services is also governed by their own terms and privacy policies. We are not responsible for outages, errors, or policy changes at third-party services.

Klerica, including its name, brand, software, design, copy, templates, and other materials we create, is owned by us and our licensors. You may not copy, modify, distribute, or create derivative works of the Klerica service or invoice templates outside the rights expressly granted in these Terms (which include rendering and using your own invoices for your business).

Klerica is provided “as is” and “as available.” To the maximum extent permitted by law, we disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose, accuracy, non-infringement, and warranties arising from a course of dealing or trade usage.

We do not warrant that the service will be uninterrupted, error free, secure, or that AI extractions will be accurate. We do not warrant that the service meets every accounting, tax, or invoicing requirement in your jurisdiction. You are responsible for compliance with the laws that apply to your business.

To the maximum extent permitted by law, in no event will Klerica be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or any loss of profits, revenue, data, goodwill, or business opportunity, arising out of or in connection with the service, even if we have been advised of the possibility of such damages.

Our total aggregate liability to you for any claim arising out of or relating to these Terms or the service is limited to the greater of (a) the amount you paid us in the twelve months immediately preceding the event giving rise to the claim, or (b) one hundred U.S. dollars (US $100).

You agree to defend, indemnify, and hold harmless Klerica, its operators, employees, and contractors from any third-party claim, demand, or damage (including reasonable attorney fees) arising out of (a) your use of the service, (b) content you create or send via Klerica, (c) your breach of these Terms or applicable law, or (d) your infringement of any third party's rights.

These Terms are governed by the laws of [jurisdiction to be specified — typically the state where Klerica is operated], without regard to its conflict-of-law principles. You and Klerica agree to first attempt to resolve any dispute informally by contacting hello@klerica.com. If we can't resolve a dispute within 60 days, both parties consent to the exclusive jurisdiction of the state and federal courts located in that jurisdiction.

We may update these Terms over time. Material changes will be announced by email and posted at the top of this page at least 30 days before they take effect. Continued use of the service after the effective date constitutes acceptance.

• Entire agreement. These Terms, together with our Privacy Policy, constitute the entire agreement between you and Klerica about the service and supersede any prior agreements.
• Severability. If any provision is held invalid or unenforceable, the remaining provisions remain in full force.
• No waiver.Our failure to enforce any right or provision doesn't waive that right or provision.
• Assignment. You may not assign these Terms without our prior written consent. We may assign these Terms freely (e.g. in connection with a merger or acquisition).

Questions about these Terms: hello@klerica.com.